Individual Grants - Nomination Form

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Guidance

To consider before completing a nomination: 

Please see KCF’s individuals’ grants general criteria for eligibility and each fund’s specific criteria


This application form is not to be used to apply for a SWEF Enterprise Grant, which can be applied for via the SWEF Enterprise Grant application forms.


You can submit grant nominations year-round. Once KCF has all the information we need from you, we aim to award grants within 4-6 weeks. But please note the following, before taking the time to fill in the form: 

  • KCF is only able to consider nominations from a professional who is supporting the nominee (Examples of professional third parties able to nominate include, but are not limited to, social workers, charity employees, GPs, occupational therapists, Family Liaison Officers and teachers.) 
  • There must be a demonstratable financial disadvantage underlying the request (low income &/or in receipt of benefits). 
  • The individual or family being nominated must be a resident of Kent or Medway. 
  • The request is not for something that local/national authorities have a statutory duty to provide. 
  • KCF can only consider nominations that meet the fund criteria.
  • KCF requires quotes/invoices/links for the items/services detailed in the grant nomination. 
  • KCF will contact the nominator directly, rather than the individual/family to ask for any further information required to assess the nomination.  
  • Grants cannot be awarded to reimburse for items/services already purchased by the family or nominator before the date of any grant is awarded. 
  • If a grant is awarded, the individual must not be paid the grant direct. 
Get in touch:
If you are unsure about the nomination you are considering submitting, please email individuals@kentcf.org.uk and we will be happy to email/call you back to discuss.

Hints and tips:
Visit our Frequently Asked Questions page, for more information on applying.

Terminology: 
  • Nomination: the application for grant funding 
  • Nominator: the professional (you) who is applying for grant funding for an individual or family 
  • Nominee: the person / family who you are applying for grant funding 
  • Grantee: if a grant is awarded, this refers to the individual / family receiving the grant
  • Care Leaver: a young person aged 16.5-25 years old who have experience of being in care
  • Carer: someone who provides unpaid support and care for another person
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We ask as we are monitoring trends to inform our approach to AI – we are “neutral” on whether or not applicants use it

Eligibility

Before you can start completing this online grant nomination for an individual / family you are supporting, please answer the following questions: 




Please get in contact with us
As you have not been able to answer 'yes' to the questions above you are not able to continue with this nomination.

Please contact individuals@kentcf.org.uk if you believe this to be incorrect

Page 2

About you - the grant nominator

Applying contact



This is the legal/registered name as on the governing document


Your main office/administration address










Relationship with nominee

This must be a professional relationship e.g. Support Worker


Please select the most relevant option from the list. KCF use this data for internal reporting

Page 3

About the individual you are nominating for a grant

Contact details for the individual (nominee)











About the individual


KCF use this data for internal reporting

What other household members are there e.g. younger siblings, partner, parents. Please include first names of others in household (& their ages if under 18)

Page 4

The individual's circumstances

KCF need to be able to build up a picture of the individual/household situation regarding financial status and health conditions, to be able to assess for grant funding.

For each adult in the household, are they employed full-time or part-time – if so what do they do? If they are unemployed, explain why e.g. unable to, due to health conditions or caring role.

Please list e.g. Universal Credit, Carers Allowance etc.

Please list, writing names of conditions in full, rather than acronym/abbreviation

Please summarise

Please summarise

Please list, writing names of conditions in full, rather than acronym/abbreviation

Please summarise


Please summarise


Month and Year

Please summarise

Page 5

The grant funding request




Please note grants take 6-8 weeks to process after receiving all the info

Including VAT where applicable

Please detail each item/service and include links where applicable

e.g. a PDF of an invoices or an image file/screenshot of a webpage showing costs

e.g. a PDF of an invoices or an image file/screenshot of a webpage showing costs
KCF requests this information to confirm the costs. This is part of the due diligence process completed on all applications. If you are unable to supply information on costs, you will not be able to submit this grant nomination form.  

Page 6


Terms and Conditions

It is essential that you, as grant nominator, understand that by submitting this form you agree to the following terms and conditions:
  1. I confirm that the information contained in this application is true to the best of my knowledge. 
  2. I understand that by completing this form I am acting as a referee for the Individual/Family named in this grant application and I will be the contact with KCF for any additional information required and/or if the application is successful. 
  3. The grant application will be delayed if key information or supporting documents are missing on submission. 
  4. Decisions to award grants may take up to six weeks, so if any circumstances change during this time you must contact KCF. 
  5. Grants cannot be awarded to reimburse for items/services already purchased by the family or nominator. 
  6. Grants will be paid to the nominating organisation to purchase items/services on the grantee’s behalf. If this is not possible, the nominator should discuss with KCF how a supplier can be paid directly. KCF would require an invoice including BACS details for KCF to pay the supplier directly for the relevant service/product.
  7. Unless agreed with KCF, the grantee must not be paid the grant direct. This is only possible under very exceptional circumstances and only after discussion and approval by KCF. 
  8. Funds must be spent in accordance with the original nomination. If plans change nominators must contact KCF for approval, prior to using the funds.  
  9. For all monies spent, receipts must be retained, and nominators must provide these upon request. 
  10. In the event of a breach of any terms and conditions KCF reserves the right to take action to recover the grant funds awarded and any costs or interest associated with the grant award. 
  11. There may be additional conditions, which may be communicated by email on offer of a grant and will also form part of these Terms and Conditions. . 
  12. Any grant awarded is subject to the availability of appropriate donor funding. 


Data Protection

The information you provide will be securely stored and used only to process this grant application and obtain feedback on a successful grant. No personal or sensitive data will ever be passed on to third parties for marketing. Information about grants will be anonymised by omitting surnames when being passed to panels/donors for decisions on awards. Unsuccessful applications for individual funding are regularly deleted from KCF’s system. Please read KCF’s privacy policy for more information on how we handle your data. Once a nomination form has been submitted, the nominee can request a copy of any nomination information held by KCF that relates to them by emailing admin@kentcf.org.uk; 

Consent from the nominated individual/family

The following declaration needs to be agreed by the nominated individual/family (nominee), or by a parent/guardian or carer if the nominated individual is under the age of 18 or does not have the capacity to sign for themselves.  

 

Make sure you have discussed and confirmed the contents of this form with the individual/family and that they agree to the grant nomination being submitted to KCF, by you, on their behalf.  


I, the grant nominator, have received verbal consent and understanding from the nominee (individual/family I am applying for grant funding on behalf of) and confirm that: 

  • they are aware of the personal data/information contained in this grant application
  • the information provided in this grant application is true and accurate 
  • the grant request fits their needs 
  • the details in this form will be held in KCF’s digital files (and other systems) and used when considering and discussing their grant application with any relevant fund-holder/grant-making panel
  • they are aware that KCF may contact individuals and families if grant nominations are successful.


Thank you very much for completing this grant nomination. Once we have all the information we need from you, we aim to award grants within 4-6 weeks. We will keep you updated on the progress of the nomination and whether we require any more information.  
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